Bookkeeping for property management companies
Trust and operating accounts reconciled every month, owner statements that tie out, and the books closed by the 10th. We work in QuickBooks and alongside AppFolio, Buildium and Rent Manager.
Trust accounting
Security deposits and owner funds kept separate from operating cash, with a monthly three-way reconciliation of bank, trust ledger and owner ledgers.
Owner statements
Rent, fees, repairs and owner draws posted by property so every owner statement comes straight from reconciled books.
Vendor bills and 1099s
Maintenance invoices entered and coded to the right unit, vendor W-9s tracked, and 1099 lists ready in January.
Month-end close
Bank and card reconciliations, management fee calculations and a one-page summary for you by the 10th.
What we handle each month
- Reconcile every operating, trust and security-deposit account each month
- Post rent, late fees, management fees and repairs by property or unit
- Match maintenance bills to work orders and flag anything billed twice
- Prepare owner statements and owner distributions schedules
- Track security deposits held and returned
- Year-end package for your CPA, including 1099 vendor list
Common questions
Do you work inside AppFolio or Buildium?
Yes. Many property managers run day-to-day work in AppFolio, Buildium or Rent Manager and keep company books in QuickBooks. We work with whichever setup you already have.
How many doors can you handle?
We work with portfolios from about 20 doors up to several hundred. Pricing depends on the number of properties, bank accounts and monthly transactions.
Can you clean up past months?
Yes. If trust accounts haven't been reconciled for a while, we start with a catch-up and then move to monthly.
Get your books closed by the 10th
Email Kapil with your software, rough monthly transaction count and whether your books are current. You'll get a reply within one US business day with times for a 15-minute call and a starting quote.
kapil@closewisefinancial.comFree bookkeeping health check
Tell us a little about your books. Kapil will review your setup and reply within one US business day with what needs fixing and a fixed monthly quote. No obligation.
Prefer email? Write to kapil@closewisefinancial.com.